OFFICIAL CALL FOR A MEETING OF THE GREATER RICHMOND YOUNG REPUBLICANS

We, the Elections Committee, as authorized by the Chairman of the Greater Richmond Young Republicans (“GRYR”) do hereby call, pursuant to Article VII of the Bylaws for the GRYR (“Bylaws”), for a Special Meeting to elect GRYR officers to be held at the Republican Party of Virginia, 115 E. Grace Street, Richmond, Virginia 23219, on March 8, 2017 at 6:30 PM.

Purpose

The purpose of this meeting is to elect a new Chairman, Vice Chairman, Western Regional Vice Chairman, Eastern Regional Vice Chairman, Treasurer, and Secretary.

Qualifications for Participation

Only Active Members, as defined by Article III, Section A of the Bylaws, shall be permitted to vote or seek office:

A. Active Members (“Members in Full-Standing”)

  1. Shall carry full voice at all GRYR meetings and be eligible to vote at all GRYR meetings;
  2. Shall be a resident or have voting residency in Richmond (City), Virginia or the cities and counties surrounding Richmond City, including the Counties of Chesterfield, Colonial Heights, Goochland, Hanover, Henrico, New Kent and Powhatan;
  3. Shall be between and including the ages of eighteen (18) and forty (40);
  4. Shall have been present for a minimum of three (3) GRYR business meetings during the yearly election cycle as described in Article VII.A unless physically unable to attend; and
  5. Shall have remitted all dues in accordance with Article IV.

To facilitate the certification of active members for participation, all attendees wishing to participate will be required to present a valid Virginia driver’s license or any of the forms of identification set forth in Virginia Code § 24.2-643.

Candidacy Filing Requirement

Any active member seeking election to any office must submit a written statement of intent to Elections Committee Chairman Jason De LaCruz, delacruzjr3@gmail.com by electronic mail no later than Monday, February 20, 2017 at 11:59 PM.  Nominations shall be closed as of that time.  

Quorum

A quorum shall consist of twenty percent (20%) of all Active members or ten (10) active members, whichever is least.

Procedure for Election

All contests shall be by majority vote. Upon completion of the first ballot, if the contest for any office has not been decided by majority vote, another ballot shall be held to decide the remaining contest(s), and the candidate who has received the lowest vote will be dropped after each ballot. Subsequent ballots shall be so conducted until the contest for each office has been decided by majority vote.

The term of the elected officers shall begin after the club elections meeting ends.

Constitutional Requirements for Office

The elected officers of the GRYR shall be as follows:

A. The Chairman shall:

  1. Preside over all meetings of the GRYR and the Executive Board;
  2. Be responsible for the administration of GRYR activities;
  3. Have the powers of appointment and removal of the non-elected positions that are deemed necessary by the Executive Board;
  4. Represent GRYR (i.e. at Senior Party events such as County or City Committee meetings, etc.);
  5. Maintain communications with the Young Republican Federation of Virginia;
  6. Serve as an ex-officio member of all GRYR committees and receive copies of all Club committee communications; and
  7. In the event that the Chairman is unable to serve or is absent, the order of succession for GRYR shall be as follows: (1) Vice Chairman (2) Western Regional Vice Chairman (3) Eastern Regional Vice Chairman (4) Secretary and (5) Treasurer.

B. The Vice Chairman shall:

  1. Serve as temporary Chairman if the Chairman is absent or unable to serve;
  2. Be responsible for all reasonable tasks assigned by the Chairman;
  3. Serve as an ex-officio member of all GRYR committees and receive copies of all GRYR committee communications; and
  4. If unable to attend to a task, shall contact the Chairman without delay.

C. The Western Regional Vice Chairman shall:

  1. Serve as a co-chair of the standing GRYR Membership committee as described in Article IX and receive copies of all committee communications;
  2. Serve as temporary Chairman if the Chairman is absent or unable to serve;
  3. Be responsible for all reasonable tasks assigned by the Chairman and/or Vice Chairman; and
  4. If unable to attend to a task, shall contact the Chairman and/or Vice Chairman without delay.

D. The Eastern Regional Vice Chairman shall:

  1. Serve as a co-chair of the standing GRYR Membership committee as described in Article IX and receive copies of all committee communications;
  2. Serve as temporary Chairman if the Chairman is absent or unable to serve;
  3. Be responsible for all reasonable tasks assigned by the Chairman and/or Vice Chairman; and
  4. If unable to attend to a task, shall contact the Chairman and/or Vice Chairman without delay.

E. The Treasurer shall:

  1. Keep accurate and updated financial records of the GRYR, to be reported at each Executive Board meeting and at the request of the Chairman;
  2. Be responsible for collecting dues and other monies owed to the GRYR and writing receipts for those monies;
  3. Be responsible for all reasonable tasks assigned by the Chairman; and
  4. If unable to attend to a task, shall contact the Chairman without delay.

F. The Secretary shall:

  1. Keep accurate and updated lists of all members and attendance records;
  2. Record the business of the GRYR and the Executive Board Meetings and provide Officers and Active Members with a summary of the minutes of each Meeting;
  3. Be responsible for all reasonable tasks assigned by the Chairman; and
  4. If unable to attend to a task, shall contact the Chairman without delay.

 

Authorized by the Greater Richmond Young Republicans

A printable version of the call can be found here.

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out /  Change )

Google photo

You are commenting using your Google account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s